sending emails from MS Word with variable subject line

gve2002

Hi,

I've searched these forums but have not been able to find exactly what I need.

I know how to send emails with VBA in Word, but the only problem I have is that as far as i'm aware the subject line is always fixed in the code ( .Subject = "New subject" )

What i'm trying to do, is send reports i have reviewed to an email address by clicking a button in the toolbar. The email address is always the same but the subject line shows the customer's name and his account number (so that's different all the time)

Is there any way I can get the VBA code to copy the first line of the report (which has the customer's account number and name) and use that in the subject line

Many thanks for your help in advance.

Andy Pope

Hi,

Something along the lines of the following. Although this may grab too much text depending on your document setup.

.Subject = Activedocument.Paragraphs(1).Range.Text

gve2002

Many thanks for your help, Andy!

Just thinking: is there any way you could paste into the subject line a string of text that's been copied with Selection.Copy

Cheers

Gerard

Andy Pope

You can make use of the DataObject to get text from clipboard.

Sub x()

' requries reference to MS Forms library, which can be done by simply adding a userform
Dim objDO As MSForms.DataObject

Set objDO = New DataObject
objDO.GetFromClipboard

' not sure of your code for getting email object
Email.Subject = objDO.GetText

End Sub

Andy_F

Hi,

I found this useful for a tool I'm developing and was wondering how to grab data in a bookmark from an active document and put into an E-mail Subject, Body, To field, etc.
I imagined it would look like this;

myMailItem.Subject = ActiveDocument.Bookmarks("EmailAddress").Range.Text

But this leavesthe subject blank and theres no Help doc on this. Any ideas if bookmarks can be used
Thanks

Andy Pope

Hi,

Is it possible that the text is not part of the bookmark Rather the bookmark is next to the text.
If so maybe this code will grab the word to the right of the bookmark.

With Selection.GoTo(What:=wdGoToBookmark, Name:="EmailAddress")
Selection.MoveRight Unit:=wdWord, Count:=1, Extend:=wdExtend
MsgBox Selection.Text
End With

Andy_F

Hi,

Strange thing is, your code (above) works fine, and if this line is included;
myMailItem.Subject = Selection.Text

puts it into the E-mail.

However it really doesn't like it when used for adding recipients, like;
myMailItem.Recipients.Add Selection.Text

or
myMailItem.Recipients.Add = Selection.Text
myMailItem.Recipients = Selection.Text

So it's great I can enter the Subject and Body and I'm sure To and CC will work as well,. I shall keep trying!
Thanks Andy.

magicalclick

Here is an example. I did this on Excel, but I think the rules are the same. You can put more parameters on it so that they are variable based. I am not Word expert so I can't help you on that.

Private Sub OneEmail(EmailAddress As String, emailBody As String)
    ' Create the message.
    Dim objOutlookMsg As Outlook.MailItem
    Dim objOutlookRecip As Outlook.Recipient
    Set objOutlookMsg = ObjOutlook.CreateItem(olMailItem)
    With objOutlookMsg
        ' Add the To recipient(s) to the message.
        Set objOutlookRecip = .Recipients.Add(EmailAddress)
        objOutlookRecip.Type = olTo
        '.BCC = "abc@hotmail.com"
'        .SentOnBehalfOfName = "support@hotmail.com"

        ' Set the Subject, Body, and Attachment.
        .Subject = "Hello I am a subject line"
        .HTMLBody = emailBody
        .Attachments.Add "C:\email attachment folder\an attachment.zip"

        ' Resolve recipient's name.
        objOutlookRecip.Resolve

'        .Display
        .Save
        .Send
    End With
End Sub

Andy_F

:) Ok so adding a bookmark into 'TO' field is as simple as;

With Selection.GoTo(what:=wdGoToBookmark, Name:="EmailAddress")
Selection.MoveRight Unit:=wdWord, Count:=7, Extend:=wdExtend
myMailItem.To = Selection.Text
End With

instead of myMailItem.Recipient.Add ...

Thanks magicalclick, because before the message was just sending and closing the Outlook session, when I really wanted it to create the E-mail, leave it open for the user to check and send themselves.

.Display
.Save

its just what was needed. So I'm almost there!

Next, I need to (optional) add the Active Doc as an attachment, put in error handling for when the bookmarks don't exist and one thing I am stuck on is finding the end of the selection. i.e. with the code above you'll notice Count:=7. That's roughly the number of parts of an e-mail address as it includes several .dots, an @ symbols, and words. These bookmarks are in a table embedded in Word. I have been able to use ActiveDocument.Table(1).Cells(2,2).Range.Text to access the same data but there may be other tables entered into the doc hence using the unique bookmark names. Guess i'll just increase the count for each bookmark I'm using to a suitable maximum. One bookmark is a 'comments' field which could be up to 100-maybe even 200 words. Might have to compromise or have a rethink.

Thanks Andy & MagicalClick for your input, I rarely use Forums but I like this one !

Andy_F

Hi, for anyone else reading this thread, you may find this useful.

myMailItem.Body = "Text" & vbNewLine + "..Text"

gives a line return to help format the body of the E-mail to look like;

Text
..Text

And attachments using this method can be done by..

Dim myOutlook As Object
Dim myMailItem As Object
Set myOutlook = CreateObject("Outlook.Application")
Set myMailItem = myOutlook.CreateItem(olMailItem)
Set myAttachments = myMailItem.Attachments
.....
myAttachments.Add "C:\Documents and Settings\user\My Documents\somefile.doc"
myAttachments.Add ActiveDocument.FullName

Now for more formatting and error handling :)

sending emails from MS Word with variable subject line

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