Michelle P.

I want to use the Documents Center/Documents library as the main dump for documents on my intranet. I set up the library the way I wanted, created columns, views, etc., and saved it as a template.

I created a subsite called Benefits. I created a documents library within Benefits based on the main document library template, checked "include content". Since i had made custom columns for Department and Group, I was able to apply a filter whereas only items with group=benefits displayed. So, this all worked great. I had a sep. document library, populated by a master document library, with only the files for that site displaying. The problem is, if I add an item to the benefits library, it only adds the item to that library. I need it so that I truly have one master document library that I can use to source multiple document libraries in subsites, and have it so i can add items in those subsites, add items in the master, and they all are updated.

FYI, I am a designer, not a coder, so please keep that in mind with your replies Wink Thanks!!!!


Re: SharePoint - General Question and Answers and Discussion Need to share a documents library

Paul Galvin

It sounds like you want do audience targeting and use the content query web part. Is this MOSS or WSS CQWP is only available in MOSS. There's a bit of a hack you could try if you only have WSS.

Your document security requirements are also important to consider and would enter in it.

(note, I corrected this on 09/26 from saying that CQWP is not avail in MOSS to where is "is only available in MOSS")






Re: SharePoint - General Question and Answers and Discussion Need to share a documents library

Michelle P.

We have MOSS.




Re: SharePoint - General Question and Answers and Discussion Need to share a documents library

Mr. Lou Sanderson

CQWP most certianly IS available for MOSS. We have it on ours and I've even managed to use it *gasp!*.




Re: SharePoint - General Question and Answers and Discussion Need to share a documents library

Paul Galvin

Gack! I meant to say it's "only available in MOSS". We just went through this last week in a different thread Smile

So, you have MOSS, so you have access to the CQWP.

The overall steps to this would be:

1. Define a few audiences via central admin.

2. Add an audience-targeting capable web part somewhere (like announcements). Document libraries and custom lists are capable of audience targeting, as are other web parts.

3. Enable audience targeting in the web part.

4. Put some content into the list and associate it with an audience.

5. Finally, put the CQWP where you want to filter by audience and configure it to point at the right data source (e.g. announcement).

It's not all that hard, but there'a a bit of up-front thinking and configuration required.