carl zuroski

Hello,

I currently have a newsletter that is created in MS Publisher that is published to a main portal site daily. I was thinking of setting up a document library with versioning so that I can just open the file from the library, update the content, and then republish it. With versioning turned on, I will also have an archive so that employees can read past newsletters.

Is this the best way to accomplish what I need

If yes, how do I create a document library for a publisher file

Thanks for any thoughts



Re: SharePoint - Enterprise Content Management document library

mc9999

I personaly do not think that would be your best option. If this newsletter is published daily, there will be a large number of versions in a few years and it will be very tough for your users to navigate to the legacy content. And from what I've read, older versions of documents are not searchable by default in SharePoint, so your users would lose their ability to find the content through Search.

My organization also creates a daily publication. I created a document library for the publication and then created subfolders for each year and month. This provides easy browsing to the files. I also created a date column and when new documents are uploaded, they are tagged with the publication date. I then added that document library web part to our News site and configured the view so that it filtered by Date = [today]. That seems to work well as that day's publication is easily viewable, they are browsable, and they are searchable.

Thanks.






Re: SharePoint - Enterprise Content Management document library

carl zuroski

That sounds like a better solution than what I was thinking. I was also thinking of creating a workflow to what I need, but your solution may work better.

Thanks





Re: SharePoint - Enterprise Content Management document library

carl zuroski

What web part do you use to display the list I tried to use the content query web part, but that doesn't seem to work for me.




Re: SharePoint - Enterprise Content Management document library

carl zuroski

I am setting the newsletter up on my main portal home page - I cannot choose a list to display in a web part. Is there a way to do this





Re: SharePoint - Enterprise Content Management document library

mc9999

Why can't you use the Content Query WP Which part of it is not allowing you to do what you need to do






Re: SharePoint - Enterprise Content Management document library

carl zuroski

It is telling me This query has returned no items.

When I create the document library, what library template should I use I am publishing from MS Publisher and there is not an option for that, so I just chose the Basic Page Options.





Re: SharePoint - Enterprise Content Management document library

Nicola Young

You want to create a new content type that inherits from the document content type. Site Settings-->content Types-->create. Then in the new content type's settings associate your newsletter template from Publisher with this content type. (Templates are located under Advanced Settings). Then in your Document library add the new content type, you first need to allow for multiple content types in the Advanced Settings of the Document library. Then configure your Content Query Webpart to this new content type. It sounds involved but it should only take you a few minutes to accomplish.

Goodluck






Re: SharePoint - Enterprise Content Management document library

carl zuroski

All of these posts have been extremely helpful...I think I am on the verge of getting it.

The problem that I am having now is that I want to display the actual newsletter on the home page. What I am getting in the content query web part is a link to the newsletter, instead of the actual content of a newsletter item. Is this something that I can display

Hope this makes sense.





Re: SharePoint - Enterprise Content Management document library

mc9999

Did you try the Page Viewer web part

The other thing that you might consider is taking your newletter out of Publisher format and just creating article pages. If the goal is to display the content right on the portal, I assume you aren't married to the Publisher format.

Thanks.






Re: SharePoint - Enterprise Content Management document library

carl zuroski

I was previously using the page viewer web part. The problem with that (As far as I know) is that you have to point it to a particular url - that would mean that I would have to change the url every time I publish a new newsletter. I don't think that you can point it to a list.

The reason I am sticking with publisher is because that is how it is currently being done by our HR group and I don't want to change that if I don't have to.

thanks





Re: SharePoint - Enterprise Content Management document library

Nicola Young

There is a feature called smart client authoring that may work. However you will need to find a converter for .pub documents. Here is a blog post describing it http://blogs.msdn.com/ecm/archive/2006/06/13/629525.aspx